Job Opportunity: Administrative Assistant
Posted On: June 20, 2025
Location: Addis Ababa University, School of Public Health, Seferselam Campus
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Company Overview
Addis Ababa University (AAU), one of Ethiopia’s premier academic institutions, continues to drive innovation and research through its various specialized labs. One of these is the BIRD Lab – a cutting-edge research and development unit under the School of Public Health. The Lab is currently inviting competent, detail-oriented professionals to apply for the Administrative Assistant position.
Job Summary
The Administrative Assistant plays a vital role in ensuring smooth daily operations within the BIRD Lab. This role requires someone with a strong background in administrative work, excellent organizational skills, and the ability to manage multiple responsibilities efficiently. The position involves supporting administrative processes, managing deliveries and office logistics, and contributing to a professional and organized workspace.
Job Details
- Position Title: Administrative Assistant
- Employment Type: Full-time, Contractual (6 months, renewable)
- Duty Station: Addis Ababa University – Seferselam Campus
- Educational Requirement: BA Degree in Accounting & Finance, Economics, Business Administration, or other Social Science-related fields
- Experience Required: Minimum of 2 years in a similar administrative role
- Application Deadline: July 21st, 2025
Key Responsibilities
Administrative Support
- Maintain and organize office documents, schedules, and digital/physical files.
- Handle incoming calls, respond to inquiries, and relay messages appropriately.
- Assist in planning meetings, academic events, and internal team sessions.
Messenger Duties
- Ensure timely and safe delivery of important documents and packages.
- Log all deliveries and maintain accurate records.
- Safeguard sensitive and confidential materials during transit.
Office Cleanliness and Maintenance
- Supervise cleanliness and order in the office and Lab environment.
- Monitor inventory and restock office supplies as needed.
- Contribute to creating a clean, organized, and welcoming workplace.
General Office Tasks
- Run errands such as banking, post office runs, or other official tasks.
- Assist with incoming and outgoing mail processing.
- Perform other duties assigned by the Lab director or office team to support daily operations.
Required Skills and Competencies
An ideal candidate for this role should possess the following attributes:
- Creativity: Ability to find innovative solutions to administrative challenges.
- Adaptability: Flexibility to handle multiple responsibilities in a dynamic academic environment.
- Communication: Clear and professional verbal and written communication skills.
- Attention to Detail: High level of accuracy in handling tasks and organizing information.
How to Apply
Interested applicants are encouraged to apply in person by submitting the following documents:
- Cover Letter outlining your suitability for the position
- Updated Curriculum Vitae (CV)
- Academic Certificates
- Proof of Work Experience (minimum of 2 years in relevant roles)
Submission Address:
Addis Ababa University – School of Public Health, Seferselam Campus
Deadline for Submission: Applications must be submitted within 7 working days from the date of this announcement.
Why Work at BIRD Lab?
- Be part of one of Ethiopia’s top research institutions.
- Collaborate with leading professionals in health and development research.
- Grow your career in an inclusive, academic, and knowledge-driven environment.
- Play a critical role in supporting meaningful research that shapes national policy and public health improvements.
Working at the BIRD Lab isn’t just a job—it’s an opportunity to grow and contribute to impactful work that improves lives and builds a stronger future for Ethiopia.
Why You Should Apply
This is more than a job; it’s a chance to join a reputed university’s innovative research lab and grow within a collaborative environment. The BIRD Lab supports professional development, promotes inclusive values, and empowers team members to contribute meaningfully.
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